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Formalities and other procedures necessary to successfully send samples

The preparations are manufactured in the Republic of Poland, and this country is the destination address of all samples. Since Poland is not a partner in any economically allied system at the international level, the Polish customs and mail regulations are in force within the Polish jurisdiction territory. Some of those regulations are rooted in the opinion inhered from the communistic system that any entrepreneur (in particular a foreign entrepreneur) is an improperly enriched "bourgeois", so, snatching at his "fortune" is justified. However, it is our joint interest, to defend our financial resources and to reduce costs as much as possible. If you follow the hints as pointed out below, you may be sure that the MiĘKiNiA Co. will assist you in avoiding unnecessary expenses. In case you fail to perform all the necessary routines, you will have to bear the costs of it. If the consignor refuses to bear the financial responsibility (costs) of his errors, the parcel with the samples will be returned to him.

  1. The consignment must be sent as a REGISTERED MAIL. This is the only way to avoid its disappearance.
  2. When writing the full address of the addressee DO NOT ENTER the name of our Company MiĘKiNiA Co. All you have to write is THE FIRST AND LAST NAME OF THE OWNER OF THE COMPANY. If you address your parcel to the company, it will routinely undergo COMPLETE CUSTOMS CLEARANCE PROCEDURES THAT COST MONEY.
  3. A PRO FORMA INVOICE must be attached to the parcel (put it into the parcel) if the respective customs authorities want to check it. The pro forma invoice has to be filled in TWO LANGUAGES: ENGLISH AND POLISH (see the example attached). The English version is exclusively for the sender to know what he signs. The Polish version is necessary since the Polish language is the only legally valid language within the Polish customs territory and anything drawn up in other language MUST BE translated into Polish by a certified translator at the court (who gives the Court seal and proper file number, and this procedure costs a lot, too). In case in the parcel there is NO PRO FORMA INVOICE, the ORIGINAL INVOICE must be sent by the sender.
  4. Enter the value of the parcel in the customs form that is green. The missing value of your parcel results in the commencement of the complete customs clearance procedure. Parcels of a value not exceeding US $ 100,-, sent by the individuals (private persons), are exempted from the complete customs clearance procedures. This is why we advise you to send samples of the total value ranging from US $ 5 to 10 or from € 5 to 10.
  5. The best way of sending samples is either a registered letter (small amounts) or in a registered package (the larger amounts). Such consignments are sent with the so called "soft" mail and usually reach quicker and safer their place of destinations; they are very rarely checked and customs cleared.
  6. In case you fail to comply with the indications as pointed out above, you will have to pay the following additional costs that are not to be avoided:
    1. Customs clearance expenses: approximately US $ 5,-;
    2. Cost involved in the issuance of a special form necessary to enable your samples to enter the Polish customs territory (the so called Border Crossing Form) which is US $ 25;
    3. Cost of the customs procedure on the basis of the Border Crossing Form amounting to PLN US $ 7;
    4. Import duty of 50 %; the said duty is calculated on the base of the declared value of samples;
    5. 22 % VAT of the declared value of samples;
    6. A higher mailing fee resulting from the foreign commercial consignment received: US $ 5
    7. A certified translator at the court: US $ 9
    8. And finally, the incommensurable cost is the prolonged time period for your parcel to arrive in our laboratory!

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